Documents

WCED Circulars

Official directives or notices from the Head of the Western Cape Education Department to schools, parents, and departmental structures.

Please choose a Circular Number:

0040: Mandatory physical verification of unverified employees

0039: Management of progression and promotion appeals

0038: 2025 Year-end functions and time off for Head Office and district office employees

0037: Official Ending of Phase V of The Basic Education Employment Initiative (BEEI) The Component of Presidential Employment Stimulus

0036: Special mark adjustment and condonation dispensation for learners in Grades 4–9 in 2025

0035: Implementation of Resolution 1 of 2025 in terms of the Government Employees Housing Scheme: Resignations and Dismissals

0034: Abuse no more protocol, 2025

0033: Criteria for the 2025 National Senior Certificate Awards

0032: Early Retirement Without Penalisation (ERP) and Voluntary Exit Programme (VEP)

0031: Mandatory physical verification of all employees on the human resource and payroll systems

0030: Principals of public schools must complete the mandatory verification process before any nomination for the reappointment of a former public servant or educator on contract is made at public schools

0029: Submission of quarterly contract performance monitoring reports

0028: The 2026 planning calendar for schools

0027: Implementation of the WCG Policy on Overtime Remuneration and Delegation of Approval Authority

0026: Grade R subsidies and other related matters as of 01 April 2026

0025: Roles, responsibilities, and composition of the LTSM committee at schools

0024: Broadband 2.0 roll-out: Access for equipment replacement and installation

0023: Non-section 21 schools: Norms and standards funding for schools Grades 1–12 — financial allocations for the 2026/27 financial year

0022: Section 21 schools: Norms and standards funding for schools Grades 1–12 — financial allocations for the 2026/27 financial year

0021: Provision of 2026 educator establishments for ordinary public and special schools

0020: Standard Operating Procedure for logging calls with the Schools IT Service Desk

0019: Approved guidelines for the Basic Education Employment Initiative Phase V within the basic education sector

Approved guidelines for the Basic Education Employment Initiative Phase V within the basic education sector

0018: Provision of public service support staff establishments to ordinary public and special schools

0017: Final timetable for the November 2025 National Senior Certificate examinations

0016: Operations management (office closure) during the 2025 festive period

0015: Financial guidelines for the Basic Education Employment Initiative – Phase V

0014: Basic Education Employment Initiative within the basic education sector – Phase V

0013: May/June 2025 examination timetable and arrangements for the National Senior Certificate (NSC) and Senior Certificate (SC) examinations

0012: Introducing the Provincial School Visitation System (PSVS) for implementation from 01 April 2025

0011: Revision of the Accounting Officer’s System, Supply Chain Management Delegations and Addendums to the Accounting Officer’s System

0010: Increase in the number of learners per Grade R class

0009: School attendance by Grades 4−12 learners during and after the 2025 June and November school-based internal examination and assessment periods

0008: Presidential Youth Employment Initiative within the basic education sector – Phase V

0007: Directives for the establishment of District Assessment Irregularities Committees (DAICs)

0006: Financial management at schools

0005: Vaccination campaign in schools

0004: Western Cape Education Department (WCED) Standard Operating Procedures (SOP) for Learner Transport Scheme (LTS) routes and administration of devolved LTS routes

circular0004-2025.pdf (pdf, 98 KB)

omsendbrief0004-2025.pdf (pdf, 122 KB)

isetyhula0004-2025.pdf (pdf, 128 KB)

circ4_25-application-form-for-the-replacement-of-an-lts-vehicle.pdf (pdf, 72 KB)

circ4_25-contract-for-devolved-lts-routes-annexure-a-to-manual-for-administration-of-devolved-lts-routes.pdf (pdf, 269 KB)

circ4_25-devolved-route-claim-form.pdf (pdf, 86 KB)

circ4_25-lease-agreement-annexure-b-to-manual-for-administration-of-devolved-lts-routes.pdf (pdf, 87 KB)

circ4_25-lts-accident-report-format.pdf (pdf, 116 KB)

circ4_25-lts-claim-form.xls (xls, 185 KB)

circ4_25-lts-monitoring-tool.xlsx (xlsx, 46 KB)

circ4_25-lts-vehicle-inspection-checklist-wced-095.xls (xls, 180 KB)

circ4_25-manual-for-the-administration-of-devolved-lts-routes-2025.pdf (pdf, 181 KB)

circ4_25-register-of-authorised-learners.xls (xls, 186 KB)

circ4_25-wced-standard-operating-procedures-for-lts-2025.pdf (pdf, 218 KB)

0003: Compensation for school fee exemptions

0002: Long service recognition for employees (office- and institution-based educators and public service personnel)

0001: Capturing the textbooks issued at the end of the first school term and those retrieved during the last school term of each year and the need to ensure accurate record keeping and reporting on textbook retention and retrieval for 2025

Circulars 1995 - 2002