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WCED Circulars

Official directives or notices from the Head of the Western Cape Education Department to schools, parents, and departmental structures.

Circulars 2026
Circulars 2025

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Circulars 2024
0041: Dates and time frames for applications for admission to ordinary public schools and the management of school admission information for 2025/26
0040: 2024 Year-end functions and time off for Head Office and district office employees
0039: Management of progression and promotion appeals
0038: Standard Operating Procedure for late applications to ordinary public schools
0037: Contract (BWCED 3123/23) for the supply and delivery of cleaning material, gardening and electrical equipment, for the period: 01 November 2024 to 31 October 2027
0036: Services in ordinary public primary schools, schools for special needs and boarding schools designated as essential services
0035: Standard Operating Procedures (SOP) and directions for the management of subsidies to hostels
0034: Special mark adjustment and condonation dispensation for learners in Grades 4–9 in 2024
0033: Contract for the supply and delivery of stationery (B/WCED 3124/23) for the period: 01 November 2024 to 31 October 2027
0032: Increase in amounts payable for hostel boarding, private transport and private boarding subsidies, and personnel subsidies to hostels and ordinary public schools
0031: Criteria for the 2024 National Senior Certificate Awards
0030: Latest instruction regarding the preparations for the conduct and administration of South African Sign Language (SASL) Home Language (HL) November 2024 National Senior Certificate (NSC) examinations
0029: The 2025 planning calendar for schools
0028: Cellular Phone Policy of the Western Cape Education Department (WCED), 2024
0027: Government Garage (GG) Transport Policy of the Western Cape Education Department (WCED), 2024
0026: Grade R subsidies and other related matters as of 01 April 2025
0025: Provision of 2025 educator establishments for ordinary public and special schools
0024: Non-section 21 schools: Norms and standards funding for schools Grades 1–12 — financial allocations for the 2025/26 financial year
0023: Section 21 schools: Norms and standards funding for schools Grades 1–12 — financial allocations for the 2025/26 financial year
0022: Policy on the acceptance of gifts by office-based public service and educator officials of the Western Cape Education Department (WCED)
Attachment(s)
0021: Admission appeals to the Minister: procedure for admission in the 2025 school year
0020: Final timetable for the November 2024 National Senior Certificate examinations
0019: Implementation of the Western Cape Government (WCG) Social Media Code of Conduct
0018: Amendments to the South African Schools Act which grant usage rights to governing bodies in respect of the school’s immovable property
0017: Standard Operating Procedure for logging calls with the Schools IT Service Desk
0016: Operations management (office closure) during the 2024 festive period
0015: Implementation of further amendments to the Z56 form and the process whereby employees change their banking details
0014: Revision of the Accounting Officer’s System, Supply Chain Management Delegations and Addendums to the Accounting Officer’s System
0013: Compensation for school fee exemptions
0012: Increase in amounts payable for hostel and private boarding, private transport and personnel subsidies
0011: Involvement of WCED employees in the national and provincial elections scheduled for Wednesday, 29 May 2024
0010: May/June 2024 examination timetable and arrangements for the National Senior Certificate (NSC) and Senior Certificate (SC) examinations
0009: School attendance by Grades 4−12 learners during and after the 2024 June and November school-based internal examination and assessment periods
0008: Clarifying notes on Circular 0034/2023
0007: Guidelines for principals on the management of school-based educator leave
0006: Revised procedures for the election and establishment of governing bodies at public schools in 2024
0005: Prohibition of political activities during school time
0004: Supply Chain Management procurement process applicable to Information and Communication Technology related goods and services as per the State Information Technology Agency requirements
0003: Provision of 2024/25 public service support staff establishments for ordinary public and special schools
0002: The capturing of the textbooks issued at the end of the first school term and those retrieved during the last school term of each year and the need to ensure accurate record keeping and reporting on textbook retention and retrieval for 2024
0001: Adherence to prescribed timeframes for the notification of exit from service, consequences of late submission and GEPF forms applicable upon exit
Circulars 2023
Circulars 2022
Circulars 2021
Circulars 2020
Circulars 2019
Circulars 2018
Circulars 2017
Circulars 2016
Circulars 2015
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Circulars 2011
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Circulars 2009
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Circulars 2007
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Circulars 2003
Circulars 1995 - 2002